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International Civil Aviation Organisation Vacancy Notice
Post Title: Regional Officer, Aviation Security and Facilitation (2 posts)
Vacancy Notice: 2020/05/P 110453; 101123
Level: P-4 Posting Period: 28 January 2020 – 1 March 2020
Duty Station: Cairo Date for entry on duty: As soon as possible
Special Notice: The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.” Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher-level categories.
The Organisational Setting
The Regional Office is primarily responsible for maintaining continuous liaison with States to which it is accredited and with appropriate organisations, regional civil aviation bodies and sub-regional bodies and UN Agencies and Programs. The Regional Office ensures inter-regional coordination and promotes the timely and harmonised implementation of ICAO Strategic Objectives, policies and decisions.
The Regional Office also provides technical guidance and assists States with implementation of Standards and Recommended Practices (SARPs) and State National Civil Aviation Security and Facilitation Programs.
The incumbent reports to the Regional Director (RD) through the Deputy Regional Director (DRD) with whom the incumbent consults on complex regional aviation security and facilitation issues in the Middle East (MID) Region.
The incumbent has the primary function of assisting MID States with the implementation of effective and compliant aviation security and facilitation systems through the conduct of assistance needs assessments and follow-up activities (including the implementation of Aviation Security Improvement Plans (ASIPs)).
The incumbent, in coordination with the Air Transport Bureau, Aviation Security and Facilitation (ASF), ICAO Headquarters (HQ), is responsible for maintaining liaison and coordination with aviation security and other relevant authorities of the ICAO
Member States in the MID Region and supporting them in their endeavours to implement Annex 17 — Security Standards and Recommended Practices (SARPs),
Annex 9 — Facilitation SARPs, and Corrective Action Plans for the rectification of deficiencies, primarily identified by the ICAO Universal Security Audit Program-Continuous Monitoring Approach (USAP-CMA) audits, in order to assist them in meeting their aviation security and facilitation obligations.
The incumbent reviews, in light of the latest ICAO evaluation or audit report made available and/or from visits to the States, aviation security and facilitation structures, laws, programs and procedures and determines their adequacy in accordance with relevant ICAO SARPs and guidance materials.
The incumbent, in coordination with HQ, ensures the effective delivery of the ICAO aviation security and facilitation programs of work in the MID Region working within the general instructions given by the Regional Director, and in accordance with the policy and technical direction established by the Air Transport Bureau in respect of aviation security and facilitation.
The incumbent is expected to perform duties with minimal supervision, and limited direction is required for ensuring effective performance.
Major Duties and Responsibilities
Supports ICAO Member States in their endeavours to implement Annex 17 (SARPs), achieving results such as: • Provide continuous follow-up and close coordination with States in the region with regard to actions required for achieving
compliance. • Provide continuous follow-up and close coordination with States in the region with regard to actions required for achieving effective
implementation of the critical elements of their aviation security oversight systems.
Supports States in the implementation of ICAO policies, provisions and guidance on facilitation in accordance with Annex 9 (SARPs) and other facilitation programs, achieving results such as: • Provide continuous follow-up, and foster and initiate actions aimed at achieving compliance. • Participate in needs assessments and provide technical guidance and advice to States, and follow-up with regard to State letters
concerning Annex 9 amendments and other facilitation programs. • Facilitate, support and arrange seminars and workshops aimed at building capacity or addressing specific challenges in the
implementation of facilitation programs and assist in facilitation directly or in partnership with other States and/or facilitation partners.
on persons with reduced mobility etc.). • Promote the use of Automated Border Controls (ABCs). • Organise meetings efficiently, including through their timely convening, effective agendas, the drafting and circulation of working
and information papers, the issuing of list of decisions/summaries of discussions. • Identify the needs of States in relation to facilitation assistance in coordination with HQ. • Develop facilitation assistance projects based on State or regional needs and characteristics in coordination with HQ.
Supports regional Aviation Security and Facilitation initiatives, including the ICAO Cooperative Aviation Security Program for the Middle East (CASP-MID), achieving results such as: • In collaboration with the other ICAO regional offices, collate information regarding capacity-building and partnership activities in the
region for the purposes of broader regional awareness and coordination. • Identify the needs of MID States in relation to aviation security and facilitation assistance and coordination with HQ (ATB and TCB) for
assistance programs and participation in the development of assistance projects based on regional needs and characteristics. • In collaboration with the CASP-MID Program Coordinator, assist with the planning and implementation of activities relating to the
ICAO Cooperative Aviation Security Program for the Middle East (CASP-MID) to ensure effective coordination of activities across the MID region and optimum use of resources.
by participating States, and regional and international organisations. • Facilitate the conduct of the regional group and/or forum meetings, including drafting appropriate reports. • Support regional organisations, projects and programs to avoid duplication of efforts and maximise effective use of resources.
Supports the effective implementation of the ICAO Universal Security Audit Program – Continuous Monitoring Approach (USAP- CMA) and the operation of the ICAO Aviation Security Training Centers (ASTCs) in the MID region, achieving results such as:
from States to undergo training at ASTCs are assessed and reviewed for suitability and that administrative and logistics arrangement are in place for the selected candidates.
Initiates, develops and supports the implementation of the MID SECFAL road-map and targets, achieving results such as: • Provide leadership and support in the management, coordination and delivery of the MID SECFAL plan work program • Identify and prioritise the MID SECFAL plan assistance projects based on the decisions of the Regional Aviation Security and
Facilitation Group (RASFG) and in accordance with the ICAO Global Aviation Security Plan (GASeP) and the No Country Left Behind (NCLB) initiative.
harmonise the work program of the Regional Aviation Security and Facilitation Group (RASFG). • Ensure the MID-RASFG work program is implemented. • Periodically review targets and timelines of the MID SECFAL plan road-map to meet the existing and emerging aviation security and facilitation requirements and challenges in the MID region.
Performs other related duties, as assigned.
Qualification and Experience
Essential A first level University degree is required, preferably in aviation, risk management, security studies, or a related field.
Essential • Considerable experience (ten years or more) in an international civil aviation security environment, including at least five years
proficiency in the implementation of national civil aviation security and/or facilitation programs, an airport security and/or facilitation program or an airline security and/or facilitation program.
or other related aviation industry entities (e.g., airport or airline), and relevant experience in the development of the corrective action plans to remedy findings of non-compliance and other deficiencies in aviation security and security-related facilitation programs.
Desirable • Experience in developing and implementing aviation security and facilitation policies, programs, regulations and guidance
materials. • Project management experience. • Experience in the organisation and implementation of ICAO activities such as technical evaluations, capacity building, training,
seminars and assistance missions. • Experience with secretariat duties, including meeting, conference and other event management arrangements and processes.
Essential • Fluent reading, writing and speaking abilities in English. Desirable • Working knowledge of Arabic. • Working knowledge of another language of the Organisation (Chinese, French, Russian, or Spanish).
Professionalism: Knowledge of international aviation policy and Conventions, Annex 9 and Annex 17, the ICAO Aviation Security Manual and related guidance documents, the ICAO Facilitation Program including the ICAO TRIP Strategy, and ICAO/UNO functions and organisation, as well as the role of other related international organisations.
Knowledge of ICAO functions and its structure, particularly of the activities related to the Strategic Objective of Security and Facilitation, the Global Aviation Security Plan (GASeP), the Assistance and Capacity Building Strategy, the Regional Aviation Security and Facilitation Plan for the Middle East (MID SECFAL) and related groups and priorities, the Universal Security Audit Program (USAP) and ICAO aviation security training packages and workshops.
Ability to write clearly and concisely and to present verbal reports.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors’ language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organisational regulations and rules;
supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Creativity: Actively seeks to improve programs or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Managing Performance: Delegates the appropriate responsibilities, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines;
regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Condition for Employment
It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organisation within the duty station.
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration: Level P-4 Rate Net Base Salary per annum
+ Post Adjustment (net) per annum
USD $73,516 USD 19,114
(*) Post Adjustment is subject to change.
How to Apply
Interested candidates must complete an on-line application form. To apply, please visit ICAO’s e-Recruitment website.