Information Security, Information Accessibility and Continuous Improvement Discussion Responses
Information, Security, Information, Accessibility, Continuous, Improvement, Discussion Responses
Every I G program that has to be successful must follow some specified principles. In this case, the focus will be on three of the principles. That is information security, information accessibility and continuous improvement. This study will focus on the importance of the principles in regards to my workplace environment.
For my organisation, information is regarded as the key asset for the company; therefore, aiding its protection is very crucial. It entails the prevention of access that is not authorised as well as preventing the destruction of information among others. Information security has helped my organisation to safeguards the form of technology that it makes use of.
The data that the organisation makes use of is also safeguarded. This has helped the organisation to reduce any potential losses.
Information accessibility is very crucial for every organisation. My organisation has made sure that all the information that is produced and also disseminated is accessible by all. This is a good approach since it has provided benefits to the various staff as well as those who make use of the company’s products and the services.
Even the staffs who are disabled are able to make use of the information in an effective manner. It has helped the company to develop real change due to increased awareness.
The company has adopted the aspect of continuous improvement, and this has helped the company in various aspects. For instance, it has led to a reduction in the rate of employee turnover since continuous improvement solves problems that the employees are likely to face.
It has led to the provision of better service and the development of products that are more competitive (Ballard, 2014). It has also helped the company develop a learning culture that is more proactive.
Ballard, C., Compert, C., Jesionowski, T., Milman, I., Plants, B., Rosen, B., & Smith, H. (2014). Information governance principles and practices for a big data landscape. IBM Redbooks.
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I G Principles
Information governance involves organising and creating an information management program for an organisation. I G approach to governance does not focus on data capture and quality processes, but it focuses on controlling the information which is generated by Information technology and systems.
While implementing information security measures to protect and secure the information with business value, the efforts of IG manage and control the information assets to lower the risk, improve information quality, compliance with regulations, and accessibility.
In 2009, ARMA international published eight generally accepted record-keeping principles. These principles act as a high-level framework supported in practical experience and are based on the analysis of information theory. (Smallwood, R. F., 2014)
According to (ISSI., 2019; Smallwood, R. F., 2014) following are the eight information Governance principles:
Principle of Accountability- senior executives in the organisation will manage the information governance program and give responsibility to appropriate individuals for information management.
Principle of Transparency- organisations should document the business process and activities, and information governance program. This document must be shared and available to all appropriate people and parties.
Principle of Integrity- organisations have to construct an information governance program so the generated or managed information assets for organisations will have a guarantee of authenticity and reliability.
Principle of Protection- the information governance program should be constructed to protect information assets or records.
Principle of Compliance- information governance program must be constructed to abide by the applicable laws and the organisation’s policies.
Principle of Availability- organisations should maintain information assets to ensure their timely, efficient, and accurate retrieval of information.
Principle of Retention- organisations have to maintain their information assets for the appropriate time, regulatory, operational, and historical requirements.
Principle of Disposition- the organisation should be secure by disposing of the information assets that they no longer need or to be maintained by laws and the organisation’s policies.
ISSI. (2019, February 12). Information Governance (IG) | Beyond Records Management | ISSI. Retrieved from https://www.issi-online.com/document-capture-management-workflow-automation-rpa-solutions/information-governance-ig/
Smallwood, R. F. (2014). Information Governance: Concepts, Strategies, and Best Practices. Wiley. ISBN: 9781118218303